Setflow

Live Setlist Management

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Use Cases & Examples

Real-world workflows and examples for different performance scenarios. Learn how musicians, bands, and event organizers use Setflow.live.

Solo Performers

Acoustic Solo Artist Workflow

Perfect for singer-songwriters, acoustic performers, and solo artists managing their own performances.

Typical Setup:

  • • Event: "Coffee House Open Mic" or "Wedding Reception - Background Music"
  • • Setlist: 20-30 songs organized by mood/energy level
  • • Duration Tracking: Set approximate song lengths for timing
  • • Breaks: Add planned intermissions or equipment changes

Benefits for Solo Artists:

  • • Track total performance time
  • • Organize songs by key or energy
  • • Easy reordering between performances
  • • Share setlist with venue owner
  • • Professional appearance

Common Workflow:

  1. 1. Create event for venue/date
  2. 2. Build setlist with song durations
  3. 3. Go live when performance starts
  4. 4. Mark current song as you play
  5. 5. Adjust order based on audience

Pro Tip for Solo Artists:

Create different setlists for different venues (upbeat for bars, mellow for restaurants) and reuse them for similar events.

Band Management

Rock Band Coordination

Coordinate with multiple band members, manage different sets, and keep everyone synchronized during performances.

Setup:

Event: "Summer Rock Festival - Main Stage"

Crew:

  • • Lead Guitarist (Sarah)
  • • Bass Player (Mike)
  • • Drummer (Alex)
  • • Sound Engineer (Tom)
  • • Stage Manager (Lisa)

Workflow:

  • • Main Set (45 minutes)
  • • Encore (15 minutes)
  • • Sound Check List

Real-Time Collaboration:

  • • Setlist Changes: Band members can see song order updates instantly
  • • Current Song: Everyone knows what's playing and what's next
  • • Timing: Synchronized timer helps manage set length
  • • Messages: Stage manager can send cues to specific members

Performance Day Workflow:

  1. 1. Sound Check: Use sound check setlist
  2. 2. Pre-Show: Final setlist review with band
  3. 3. Go Live: Activate main set when show starts
  4. 4. Coordinate: Send messages for cues and changes
  5. 5. Encore: Switch to encore setlist if needed
Example Stage Manager Messages
"Tom - guitar volume up for solo" (5 seconds)
"All - skip 'Blue Song' due to time" (30 seconds)
"Alex - slow the tempo on next song" (10 seconds)

Festival & Event Management

Multi-Act Festival Coordination

Manage multiple acts, coordinate with technical crew, and maintain strict timing schedules for festivals and large events.

Festival Setup Structure:

Event: "Summer Music Festival 2025 - Main Stage"
Multiple Setlists per Act:
  • • Band A - Opening Set (30 min)
  • • Band B - Mid-Day Set (45 min)
  • • Headliner - Main Set (90 min)
  • • Headliner - Encore (20 min)
Production Crew:
  • • Stage Manager
  • • FOH Sound Engineer
  • • Monitor Engineer
  • • Lighting Director
  • • Production Coordinator

Timing Management:

  • • Strict Time Slots: 30/45/60 minute sets with buffer time
  • • Synchronized Timers: All crew sees the same countdown
  • • Schedule Adjustments: Real-time updates for delays
  • • Changeover Timing: Manage between-act setup time

Communication Flow:

  • • Production Updates: Schedule changes to all crew
  • • Technical Cues: Lighting and sound coordination
  • • Artist Communication: Messages to specific bands
  • • Emergency Updates: Weather or safety information

Festival Day Timeline:

  1. 1. Morning: Create event and add all setlists
  2. 2. Sound Check: Test messaging system with crew
  3. 3. Performance: Go live with each act's setlist
  4. 4. Between Acts: Use timer for changeover coordination
  5. 5. Emergency: Send urgent messages to all crew

Wedding & Corporate Events

Wedding Reception Coordination

Coordinate ceremony timing, reception music, and special moments with precision and professionalism.

Wedding Event Structure:

Event: "Smith Wedding - Grand Ballroom"
Setlists:
  • • Ceremony Music (30 min)
  • • Cocktail Hour (60 min)
  • • Dinner Music (90 min)
  • • Dancing - Set 1 (45 min)
  • • Dancing - Set 2 (45 min)
Crew:
  • • Wedding Band Leader
  • • Sound Tech
  • • Wedding Coordinator
  • • Venue Manager

Special Moment Coordination:

  • • Processional: Timer for bride's entrance
  • • First Dance: Cue to fade background music
  • • Cake Cutting: Signal for special song
  • • Bouquet Toss: Coordinate with photographer

Timeline Management:

  • • Ceremony: Precise timing for entrances
  • • Reception: Coordinate with catering schedule
  • • Dancing: Energy management throughout night
  • • End Time: Venue closure coordination

Example Wedding Messages:

"All - First dance in 2 minutes" (Infinite)
"Sound - Fade volume for cake cutting" (10 seconds)
"Coordinator - Ready for bouquet toss" (30 seconds)

Church & Worship Services

Worship Service Coordination

Coordinate worship teams, manage service timing, and ensure smooth transitions between service elements.

Service Structure:

Event: "Sunday Service - Contemporary"
Setlists:
  • • Opening Worship (20 min)
  • • Sermon Transition (5 min)
  • • Closing Worship (15 min)
  • • Special Music

Team Coordination:

Crew Members:
  • • Worship Leader
  • • Musicians (Piano, Guitar, Bass, Drums)
  • • Sound Engineer
  • • Lighting Tech
  • • Video Director
  • • Service Coordinator

Service Flow Benefits:

  • • Smooth transitions between elements
  • • Volunteer coordination made easy
  • • Consistent service timing
  • • Professional presentation

Common Messages:

"Ready for closing song"
"Extend worship - pastor needs time"
"Lights down for prayer"

Universal Tips & Best Practices

Setup Best Practices

  • • Create events with descriptive names
  • • Add crew members before going live
  • • Test messaging system during sound check
  • • Set realistic song durations for timing
  • • Have backup communication methods
  • • Share view links with appropriate people

Performance Tips

  • • Mark current song as you perform
  • • Use appropriate message durations
  • • Keep messages concise and clear
  • • Monitor internet connection stability
  • • Practice setlist changes during rehearsal
  • • End live mode when performance finishes